REGULATIONS TRANSGRANCANARIA 2023

ARTICLE 1: ORGANIZATION

Transgrancanaria is an event organized by Arista Summit SLU in collaboration with Cabildo de Gran Canaria, the town halls of Gran Canaria and the Government of the Canary Islands.

 

ARTICLE 2: DATES AND RACES

Transgrancanaria 2023 will host the following races:

  • Classic: Friday 24th – Sunday 26th February
  • Advanced: Satruday 25th – Sunday 26th February
  • Maratón: Friday 24th February
  • Starter: Thursday 23rd February
  • Promo, Youth, Family Trail: Thursday 23rd February
  • Kids: Friday 24th February
  • Vertical KM El Gigante: Wednesday 22nd February

 

ARTICLE 3: SPORTIVE ATTITUDE AND RESPECT FOR THE ENVIRONMENT

Transgrancanaria race is held with absolute respect for the environment. Traffic circulation won’t be stopped and participants must respect the rules of the road in towns and on roads for public use. Participants will be disqualified from the competition if they display paramilitary behaviour, advocate terrorism, show signs of violent or xenophobic behaviour or leave rubbish behind. It is compulsory to respect crops, livestock and private property. Participants will be responsible for all damages they cause.

 

ARTICLE 4: REGISTRATION, REFUND INSURANCE AND CHANGES OF RACES OR NAMES

4.1 REGISTRATION

4.1.1 Only entries made through the event’s official website will be accepted. The necessary forms must be completed and the registration fee needs to be paid with a credit/debit card.

4.1.2 Each participant must complete his/her personal data successfully, as it will be used by the organization during the collection of the race numbers.

4.1.3 Check the payment and discounts periods here.

4.2 CANCELLING A RACE ENTRY.

The participants will have two options of cancelling their race entry for Transgrancanaria 2023:

4.2.1 HIRING THE REFUND INSURANCE. Every race will have a refund insurance service which will allow the registered runners to have a reimbursement of the race entry’s fee (except the insurance’s cost). The reimbursement of the race entry will be effective until 30 days prior to the event when hiring the refund insurance (except the insurance’s cost) if the following cases are justified by email to info@transgrancanaria.net:

    • A serious illness, disease or injury, an accident or the death of the runner or his/her spouse/partner or blood related first degree relatives.
    • Legal / official documentation of a non-medical cause.

If the runner hired any extra services during the registration process, the amount of the services hired will only be refunded if the request has been made before December, 5th. From this day forward, the services hired will not de reimbursed.

The refund insurance can only be hired during the registration process. It will not be available after having paid the race entry.

4.2.2 WITHOUT HIRING THE REFUND INSURANCE. The registered runners who have not hired the refund insurance during the registration process may have the chance of a partial reimbursement in the following periods:

    • Until September 22nd 2022: Reimbursement of 60% of the race entry
    • Until November 22nd 2022: Reimbursement of 50% of the race entry
    • Until January 22nd 2023: Reimbursement of 40% of the race entry

After this day, the organization will not reimburse in any case a race entry for those participants who did not hire the refund insurance during the registration.

If the runner hired any extra services during the registration process, the amount of the services hired will only be refunded if the request has been made before December, 5th. From this day forward, the services hired will not de reimbursed

4.3 CHANGING A RACE DISTANCE OR A RACE ENTRY’S HOLDER.

4.3.1 CHANGING A RACE DISTANCE. This will be allowed until 30 days prior to the event in case there are bibs available in the new distance. Participants willing to change to a larger race will have to pay the difference of the race entry’s fee. Participants wanting to change to a shorter race will receive the reimbursement of the difference of the race entry until December 5th. Requests made after this date will imply that the runners wanting to change to a shorter distance will not receive the reimbursement of the difference of the race entry fee.

4.3.2 CHANGING A RACE ENTRY’S HOLDER. This will be allowed until 30 days prior to the event. Participants who want to assign their race entry to another person may have the chance to do this for free in their runners’ private zone. In case of not knowing a person who would benefit from the race entry change, there will be a marketplace where the runner can put the bib “for sale”.

4.4 PAYMENT IN INSTALLMENTS.

Runners willing to participate in the CLASSIC and ADVANCED races have the opportunity to pay their registration in installments in Transgrancanaria 2023.

The possibility of the payment in installments will be available until the 10th of November 2022.

The second period of the payment in installments will be open from September 1st to December 16th, 2022. After this date, no payments in installments will be allowed by the organization.

 

ARTICLE 5: REQUIREMENTS FOR PARTICIPATION

5.1 GENERAL RULES

As general rules, all participants must:

  • Be at least 18 years old, except those participating in the YOUTH race or those running with their mother / father / legal guardian in the Family Trans.
  • Know and accept the regulations of the event.
  • Complete the race entry correctly.

 

5.2 DISCLAIMER

Participants entered in the Transgrancanaria understand that they participate voluntarily and under their own responsibility during the competition. Therefore, they disclaim any complaint to the organizers, collaborators, sponsors and other participants. The organization won’t be responsible for any accident produced because of imprudence, negligence or ignorance of these regulations. When carrying out the registration, participants agree and accept the document of disclaim.

 

5.3 MEDICAL CERTIFICATE

Registered participants in the Classic and Advanced races must upload a medical certificate document filled and signed by a doctor. This form is valid for one year before the race unless it is necessary to modify it because of disease or injury. It must be uploaded to the registration site before January 22nd 2023. You can download the form here.

Registration will not be ended or validated until the runner encloses the medical certificate and the organization confirms it. A paid race entry without a medical certificate will not be valid. The certificate will validate the participant’s capacity for the race.

 

5.4 ACCIDENTS INSURANCE

Every registered runner in Transgrancanaria must be covered by an accidents insurance according to the R.D. 849/1993.

For those who do not have an accidents insurance when registering to the race, the organization will hire an insurance policy. Participants will be able to check the conditions of this insurance during the registration form.

 

ARTICLE 6: IMAGE RIGHTS, PUBLICITY AND DATA PROTECTION

6.1 IMAGE RIGHTS

The organization has the exclusive rights on the image of Transgrancanaria and may use it for audio-visual, photographic, journalistic or possible investigation projects purposes. Any media or advertising project requires the prior consent of the organization. Otherwise, legal action will take place.

6.2 PUBLICITY

It is compulsory for participants to use the equipment and advertising material supplied by the organization (numbers, stickers, etc..). The modification, bending or hiding of the advertising material will be penalized. Furthermore, it is the responsibility of participants to maintain the advertising material supplied by the organization (race number, bracelet, sticks…).

6.3 DATA PROTECTION

When carrying out the registration in any category of Transgrancanaria, participants give their consent to the organization for use their personal data for sporting and commercial purposes.

As established in Ley Orgánica 3/2018, de 5 de diciembre, de Protección de Datos Personales y garantía de los derechos digitales (the Data and Digital Guarantee Protection Act), participants have the right to access to the data in case they want to correct or delete information. In that case, you should request it sending an email to info@transgrancanaria.net.

Participants give the organization their consent to reproduce their name and surname, classification, category, finishing time and image.

 

ARTICLE 7: BIB COLLECTION

7.1 BIBS AND TIMING CHIP

The use of the chip and race bib provided by the organization must be used throughout the race. The race bib must be placed visibly in the frontal part of the runner’s body. It may not be bent or cut. Tampering or modifying the number are grounds for immediate disqualification from the race.

7.2 DROB-PAG SERVICE

7.2.1 CLASSIC. Participants of the CLASSIC race may use a drop-bag service to collect new equipment in two aid stations: Fontanales and El Garañón. They must take the equipment they want to receive to the bib collection in Expomeloneras at the bib collection time, and this material must fit in one of the bags supplied by the organization (35 x 50 cm size) and clearly identify where they should be sent. The organization will return these bags to Expomeloneras and the runners will have to collect them on Sunday from 09:00 to 14:00 h.

7.2.2 ADVANCED. Participants of the Advanced race may use a drop-bag service to collect new equipment in the aid station of El Garañón. They must take the equipment they want to receive to the bib collection in Expomeloneras at the bib collection time, and this material must fit in one of the bags supplied by the organization (35 x 50 cm size). The organization will return these bags to Expomeloneras and the runners will have to collect them on Sunday from 09:00 to 14:00 h.

7.3 FINISH LINE BAG

During the bib collection, the organization will handle a bag (size 35 x 50 cm) for the runners of every race in case they want to collect some personal items when arriving to the finish line. The runners must deliver their personal items at the moment of the bib collection. The organization will return these bags at the finish line. Any non-collected bags will be also delivered at Expomeloneras and on Sunday from 09:00 to 14:00 h.

7.4 BAG FOR THE RACE START

Those participants who’d like to use this service will have to hire it during the registration process. They will receive a plastic bag (size 35 x 50 cm) which they can handle to the organization until 30 minutes before of the start of the race in an indicated area for it.

The organization will return these bags at the finish line. Any non-collected bags will be also delivered at Expomeloneras and on Sunday from 09:00 to 14:00 h.

 

ARTICLE 8: MANDATORY EQUIPMENT, EXTERNAL ASSISTANCE AND USE OF POLES

8.1 MANDATORY EQUIPMENT

The organization determines the mandatory equipment needed to complete the race. To participate in the race every athlete must carry along the entire route the compulsory material according to their chosen race:

The COLD KIT will be part of the mandatory equipment. 2 days before the race, according to the weather forecast, the organization will communicate the decision to keep it or remove it (totally or partially) from the mandatory equipment list for the race. 

  CLASSIC ADVANCED MARATHON STARTER PROMO / YOUTH / FAMILY TRAIL KV EL GIGANTE
Hot gloves * COLD KIT YES YES YES YES YES YES
Windproof trousers * COLD KIT YES YES YES YES YES YES
Thermal T-shirt * COLD KIT YES YES YES YES YES YES
Long thermal pants * COLD KIT YES YES YES YES YES YES
Race bib worn in the front so that it is easily visible YES YES YES YES YES YES
ID, passport or driving license (with photo) YES YES YES YES YES Recommended
Emergency blanket (minimum 100 cm x 200 cm) YES YES YES YES YES YES
Mobile phone (must be operative in Spain) with enough credit and properly charged battery YES YES YES YES YES YES
Water containers (you can add up several containers) 1,5 L 1,5 L 1 L 1 L 1 L 0,5 L
Useful deposit for drinking at the aid stations (if the runner already carries a water container in a soft flask format, this will not be needed) YES YES YES YES YES YES
Headlamp, flashlight or front light with spare batteries required (minimum 200 lumens) YES YES NO NO NO Recommended
Red tail light (runners shall lighten it during the night hours) YES YES NO NO NO NO
Plenty of food to eat throughout the race YES YES Recommended Recommended Recommended Recommended
Breathable waterproof jacket YES YES YES YES YES Recommended
Cap, bandana, or similar YES YES YES YES YES Recommended
Cash (€ euros) YES YES YES Recommended Recommended NO

 

8.2 EXTERNAL ASSISTANCE

The external assistance will be allowed for the Classic, Advanced and Marathon races. The crew must assist the runner within 100 meters after or before the race’s aid station, never inside the official refreshment point.

External assistance will be allowed at:

  • CLASSIC: Tenoya, Arucas (Barreto), Teror, Fontanales (Moya), Artenara, Tejeda, El Garañón and Tunte.
  • ADVANCED: Tamadaba, Artenara, Tejeda, El Garañón and Tunte.
  • MARATÓN: Tunte.
  • STARTER: El Garañón.
  • PROMO / YOUTH / FAMILY: Not allowed.
  • KV EL GIGANTE: Not allowed.

It won’t be allowed at the following aid stations:

  • CLASSIC: El Hornillo and Ayagaures.
  • ADVANCED: Ayagaures.
  • MARATÓN: Parking Roque Nublo and Ayagaures.
  • STARTER: La Culata.

 

8.3 USE OF POLES

The only means of progression allowed during the competition is the foot race, being forbidden any external means besides the physical means and the trekking poles. The conditions of this event require that the participants are well prepared to take part in the races.

For security reasons, the trekking poles are forbidden for the first 2 kilometres of every race. Participants using poles will be required to carry them safely during the entire race.

 

ARTICLE 9: CHECKPOINTS

Checkpoints are placed in a determined area stated by the organization, and they will not necessarily be located at the aid station spots. A race steward will be in command of the checkpoint. Skipping one or more checkpoints may be a cause for a penalty or disqualification. This sanction will be determined by the race stewards.

Not abiding the commands of a race steward may also be a cause for disqualification. The runners shall not inquire the race stewards about the regulations, standings, itineraries, etc.

The runners must certify that their chips are correctly verified by the race stewards in every checkpoint.

 

ARTICLE 10: AID STATIONS

The aid stations are refreshment points established by the organization to provide liquid and/or food supplies to the runners. There won’t be plastic cups in any aid station, therefore the runners must carry their own container (mandatory equipment).

The aid station of El Garañón will have a hot meal service.

 

ARTICLE 11: WITHDRAWALS

Withdrawals must take place in an aid station. In case there is an accident or injury and the runner cannot arrive to an aid station, they will activate the rescue operation by calling the Emergency Phone Number which will be available at the race bib.

A runner who would like to withdraw must follow these steps:

  • They must do so at an aid station and deliver their race bib.
  • The runner shall assume all liability and responsibility for voluntarily abandoning the race and may abandon the place by their own means.
  • In case the runner wishes to, the organization will provide an evacuation service to the finish area once the aid station is closed.

 

ARTICLE 12: SAFETY STANDARDS AND GENERAL BEHAVIOUR

12.1. Every runner has the duty to provide relief to another participant who is in danger or injured and is obliged to inform the nearest control right away. The denial of relief will be penalized with immediate disqualification.

12.2. It is the duty of every runner to carry any litter they generate: packaging, paper, organic waste, etc., to the places designated and authorized by the organization. A broken pole can be left at an aid station. Participants who don’t leave them in an appropriate place will be penalized.

12.3. All the food packaging carried by the runner must be labelled with the runner’s bib number.

12.4. Every runner must follow the route marked and signposted by the organization. Not following the route or not going through the checkpoints will lead to a sanction, which will be determined by the stewards, and may result in a penalty or a disqualification.

12.5. Participants must follow, at any time during the race, the instructions of the members of the organization.

12.6. Participants must display sportsmanship at all times and must respect the other athletes, collaborators and other members of the organization. They must be careful with all facilities provided for the race.

12.7. External aid: The accompaniment to the participant by another person, whether or not participant, will be considered external aid and will be penalized.

ARTICLE 13: PENALTIES AND DISQUALIFICATIONS LEADING TO AN ADDITIONAL SANCTION

13.1 PENALTIES

  • Runners will receive a penalty if they meet any of the following offenses. A race steward may have the chance to warn the runner before determining a penalty.
  • Tampering with route markings or avoiding them.
  • Accepting help or supplies (except assistance) from any competitor or individual outside the specific areas for it.
  • Refusing to wear the race number, cutting it or giving it to another person involves the disqualification.
  • Refusing to use, changing or modifying the marks (logos, advertisements etc.) of the material given to them by the organization.
  • Throwing rubbish during the trip.
  • Obstructing another competitor.
  • Not having the mandatory equipment at any checkpoint or at any moment of the race.
  • Ignoring the signs of the organization stewards and referees.
  • Not going through a checkpoint.
  • Requesting medical assistance without needing it.

13.2 DISQUALIFICATIONS LEADING TO AN ADDITIONAL SANCTION

The race direction may establish the severity of these penalties, which may end up in an ejection of the event according to the situation:

  • Causing an incident (assault or insult) with a competitor, a member of the organization, the race officials or spectators.
  •  Causing an accident on a voluntary basis.

 

ARTICLE 14: CATEGORIES AND AWARDS

  CLASSIC ADVANCED MARATHON STARTER PROMO YOUTH FAMILY TRAIL KV EL GIGANTE
Trophy in awards ceremony (depending on the health conditions) GENERAL MALE / FEMALE 10 first 5 first 5 first 3 first 3 first 5 first
CANARIAN RESIDENTS 3 first 3 first 3 first 3 first 3 first
CADET (15-17 years) 3 first
JUNIOR (18-20 years) 3 first
Virtual diploma ÉLITE (18-29 years) 3 first 3 first 3 first
MÁSTER 30 (30-39 years) 3 first 3 first 3 first
MÁSTER 40 (40-49 years) 3 first 3 first 3 first
MÁSTER 50 (50-59 years) 3 first 3 first 3 first
VETERAN (+60 years) 3 first 3 first 3 first
TRANSCAPACIDAD 3 first 3 first 3 first 3 first 3 first

IMPORTANT: trophies and gifts will only be delivered at the awards ceremony and pick up. The runners who don’t assist will not have the right to demand them after the event is ended.

ARTICLE 15: COMPLAINTS

All claims will be accepted upon payment of a € 50 deposit. This deposit will be refunded only if the organization considers the complaint is justified. Complaints shall be in writing and must consist of the following:

  • Name and surname of the person who files the claim
  • DNI (or passport number)
  • Name and surname of affected athletes
  • Race Number
  • The alleged facts.

Complaints can be made up to 30 minutes after the specific race has ended.

 

ARTICLE 16: SUSPENSION OR CANCELLATION OF THE RACE

Arista Eventos reserves the right to suspend the race for reasons out of their control, such as an alert from the authorities and/or because of adverse weather conditions. In such a case no refund will be able to cover entries or the expense of the participants.

The race direction may also change any part of the race’s course, shorten or stop the race in any moment due to force majeure.

 

ARTICLE 17: ACCEPTANCE

Completing the registration of Transgrancanaria implies the acceptance of these regulations. These rules may be corrected, modified or improved at any time by the organization; also any data, rule or section of the route may be changed to ensure the best race possible. When registering, participants are showing their compliance with these rules.

 

APPENDIX. KV EL GIGANTE

  1. El Gigante Vertical Kilometre will be held on Wednesday, February 22nd 2023, starting in the neighborhood of San Pedro (Valley of Agaete) and finishing in the recreational area of Tamadaba.
  2. The race will have an approximate distance of 5.5 kilometers and a cumulative positive elevation of 1,100 meters.
  3. The race departures will be individual and staggered with a margin of 20 seconds between each participant. The first departure will be at 15:30 hours and the cut-off time at the finish line will be at 18:00 hours.
  4. The use of hiking poles is permitted.
  5. Each participant will have an assigned departure time. The participant must be at the exit point at least 15 minutes before their start time.
  6. The departure will take place from the Social Local of the neighborhood of San Pedro (C/ Vecindad de Enfrente, in front of the Consultorio Valle de Agaete). The finish line will be located at the Tamadaba Recreation Area.
  7. There will be only one refreshment point at the finish line of the race.
  8. There will be no shuttle service between the finish and the departure. In other words, participants must descend on foot once they reach the finish line, maximizing caution and always respecting the preference of those participants who are competing uphill.
  9. All participants will be able to use a cloakroom at the race departure, leaving their belongings to the organization team that will be present at the race start of the Agaete Valley.
  10. The trophies will be awarded at the end of the race, in the same place as the start line.